Last week we completed our series of 6 Steps to Better Compliance Documentation with the final step, Create Reusable Information. Each step in the series featured tips and ideas you can use to create documents that support employee performance while meeting the requirements of regulators. The 6 Steps are more than just good advice—they’re proven strategies distilled from the principles of the Information Mapping® methodology. Our professional services consultants use the 6 Steps on a daily basis to help clients across a wide range of industries improve the quality and effectiveness of their compliance documentation.
Changing your approach to writing
Now that we’ve shown you all 6 Steps, it’s time for you to think about how to apply them to your work. Changing your approach to writing can be daunting, especially in the beginning. But the 6 Steps are simple and practical, so using them will quickly become second nature to you. They’ll prove their value for creating effective and compliant documentation. You’ll also use them as reference points to help you assess and revise existing documents.
Use the 6 Steps checklist
To help you get started using the 6 Steps, we’ve created the checklist below to ensure that you keep each of them in mind as you design and develop your documentation. You may want to put this checklist on a wall or bulletin board where you can see it, so you can refer to it periodically during the writing process.
Tip: If you’re new to writing compliance documentation, we recommend that you take a few minutes to review the blog entry, 7 Features of Successful Compliance Documentation. You can use the information in that entry to help you define your objectives.
Are you already applying the 6 Steps to your work? The sooner you get started, the more quickly you’ll see for yourself how these simple tips can lead to real improvements in the quality of your compliance documentation. Your users and auditors will see it, too.
Did we mention that we’d love to hear from you about your success with the 6 Steps? Get in touch and tell us about it. You just might give us something new to blog about.